Senior Executive Assistant to the CEO

About Us

We are a mission-driven healthcare organization committed to transforming lives through access to high-quality, compassionate, and innovative care. Our work centers around a simple but powerful goal : to help our patients move freely, live fully, and thrive—regardless of their background or financial status. We believe healthcare should be ethical, accessible, and human-centered. As we grow and evolve, we are looking for team members who share our passion for reimagining what’s possible in patient care.About the PositionWe are seeking a Senior Executive Assistant (EA) to provide high-level, proactive administrative support to our CEO and select executive leadership. This is a critical role for an exceptionally organized, trustworthy, and resourceful professional who thrives in a fast-paced, high-responsibility environment. The ideal candidate will be experienced in supporting C-level executives, managing complex calendars and priorities, and handling sensitive information with discretion.You will serve as a key liaison for internal and external stakeholders, support strategic projects, and anticipate the needs of leadership to optimize their time and impact.Key ResponsibilitiesExecutive Support (90%)

• Calendar & Time Management : Manage complex executive calendars, including appointments, strategic meetings, travel, and personal scheduling. Coordinate with external partners, clients, and internal teams to ensure alignment.
• Call Schedule Management : Oversee monthly on-call schedules for surgeons, ensuring coordination with hospital partners and internal availability.
• Communications Management : Serve as a point of contact for incoming communications; prioritize, screen, and draft responses on behalf of leadership.
• Meeting Preparation & Documentation : Organize and prepare materials, agendas, and follow-up documentation for leadership meetings. Attend meetings, take minutes, and ensure timely completion of action items.
• Travel Coordination : Book and manage detailed travel itineraries for executives and guests, including flights, lodging, and ground transportation.
• Project & Event Support : Assist in managing projects and initiatives, track deliverables and timelines, and provide general project management support.
• Document & Records Management : Maintain accurate and confidential records, prepare reports and presentations, and support with data entry and reporting needs.
• Confidentiality : Uphold the highest standards of discretion in handling sensitive or confidential matters.
• Relationship Management : Represent the leadership team with professionalism in all interactions; build strong internal and external relationships.
• Feedback & Insight : Surface potential organizational inefficiencies and work with stakeholders to propose or support solutions.

Operations & Support (10%)

Requirements

About You