Personal Assistant to Chief Executive Officer
One Foot Abroad
Since 2006, One Foot Abroad has created and sold walking holidays around. We have developed our flagship brand Follow the Camino and requires great individuals who can assist the CEO based in Ireland to develop our business further. We are looking for a multi-lingual adventurous personable individual with character, skills and stamina wanting to join an innovative Online Travel Agency and take part in its next growth cycle.
The Role
This role, although primarily providing PA duties for the CEO will also involve some general office administration duties and assistance to other members of the team.
This is a remote contractor role. Candidate will invoice the company monthly and pay tax locally.
Key Responsibilities
- Provide organisational management and secretarial services to effectively support the CEO and to facilitate the efficient running of the function
- Communicate and liaise with the key internal and external business contacts effectively, representing the company's interests, in order to optimise the function's efficiency and performance.
The scope of the work is varied
HR (50%)
Be the main contact for day-to-day HR activities (HR questions and requests, calendar updates, policy communication)Draft contract (Spanish, English, for employees and contractors)Set up and maintain the HR systemAssist during recruitment (source, screening calls, and reference checks)Assist during the Onboarding process (setting up new team members on the various tools and platforms)Staff expenses and allowances managementSome general office management duties (organizing meetings, social and end-of-the-year activities, controlling the Organizational calendar of the Company)PA to CEO (20%)
Calendar managementReporting or analysis, data cleaning supportHelp prepare regular reportsAny other project making use of phone, email, and online platformsFilter and sort some incoming communication / requestsTravel organisationSustainability (20%)
Design and drive the sustainability activities of the company.Help to promote sustainability practices inside and outside the companySend surveys to different stakeholdersDraft policies with the CEOHelp put in place monitoring processesFinance (10%)
Update various stakeholders about various accountsIncoming paymentsSome outgoing paymentsUpload invoices as requiredLiaise with internal teams to submit correct payroll numbers to accountantsQualifications and Previous Experience
3rd level qualification in a relevant fieldAt least 3 years of experience in a similar roleFluent in English and SpanishSelf-motivated with a positive attitudeExcellent interpersonal / communication skillsStrong organisational skills, including the ability to prioritise and to escalat…Ability to deal with senior business contacts, including board members.Advanced skills in MS / GSuite, Word, Excel, PowerPoint, CanvaMust be flexible and welcome additional responsibilitiesAbility to multitaskWork independently or with minimum guidanceOutstanding customer service skills or a passion for helping othersCalm under pressureTrust and discretion are requisite skills for the roleThe person
EnergeticAbility to deal with different peopleStraight and honestWants to make a differenceWants to learnAdaptableVery efficientNotion of finance-bookkeeping is an advantagePackage :
Possibility to start with 20 hours a week with view to extend to 40 hours per weekUSD 10 to 13 per hourProfit shareOne Foot Abroad is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability or age.
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