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Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer

EleCe ConsultoresSanta Fe Capital, Santa Fe, Argentina
Hace 4 días
Descripción del trabajo

Personal Assistant to Chief Executive Officer

One Foot Abroad

Since 2006, One Foot Abroad has created and sold walking holidays around. We have developed our flagship brand Follow the Camino and requires great individuals who can assist the CEO based in Ireland to develop our business further. We are looking for a multi-lingual adventurous personable individual with character, skills and stamina wanting to join an innovative Online Travel Agency and take part in its next growth cycle.

The Role

This role, although primarily providing PA duties for the CEO will also involve some general office administration duties and assistance to other members of the team.

This is a remote contractor role. Candidate will invoice the company monthly and pay tax locally.

Key Responsibilities

  • Provide organisational management and secretarial services to effectively support the CEO and to facilitate the efficient running of the function
  • Communicate and liaise with the key internal and external business contacts effectively, representing the company's interests, in order to optimise the function's efficiency and performance.

The scope of the work is varied

HR (50%)

  • Be the main contact for day-to-day HR activities (HR questions and requests, calendar updates, policy communication)
  • Draft contract (Spanish, English, for employees and contractors)
  • Set up and maintain the HR system
  • Assist during recruitment (source, screening calls, and reference checks)
  • Assist during the Onboarding process (setting up new team members on the various tools and platforms)
  • Staff expenses and allowances management
  • Some general office management duties (organizing meetings, social and end-of-the-year activities, controlling the Organizational calendar of the Company)
  • PA to CEO (20%)

  • Calendar management
  • Reporting or analysis, data cleaning support
  • Help prepare regular reports
  • Any other project making use of phone, email, and online platforms
  • Filter and sort some incoming communication / requests
  • Travel organisation
  • Sustainability (20%)

  • Design and drive the sustainability activities of the company.
  • Help to promote sustainability practices inside and outside the company
  • Send surveys to different stakeholders
  • Draft policies with the CEO
  • Help put in place monitoring processes
  • Finance (10%)

  • Update various stakeholders about various accounts
  • Incoming payments
  • Some outgoing payments
  • Upload invoices as required
  • Liaise with internal teams to submit correct payroll numbers to accountants
  • Qualifications and Previous Experience

  • 3rd level qualification in a relevant field
  • At least 3 years of experience in a similar role
  • Fluent in English and Spanish
  • Self-motivated with a positive attitude
  • Excellent interpersonal / communication skills
  • Strong organisational skills, including the ability to prioritise and to escalat…
  • Ability to deal with senior business contacts, including board members.
  • Advanced skills in MS / GSuite, Word, Excel, PowerPoint, Canva
  • Must be flexible and welcome additional responsibilities
  • Ability to multitask
  • Work independently or with minimum guidance
  • Outstanding customer service skills or a passion for helping others
  • Calm under pressure
  • Trust and discretion are requisite skills for the role
  • The person

  • Energetic
  • Ability to deal with different people
  • Straight and honest
  • Wants to make a difference
  • Wants to learn
  • Adaptable
  • Very efficient
  • Notion of finance-bookkeeping is an advantage
  • Package :

  • Possibility to start with 20 hours a week with view to extend to 40 hours per week
  • USD 10 to 13 per hour
  • Profit share
  • One Foot Abroad is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability or age.

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