Executive Assistant to the COO - Remote / Worldwide

Description

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

Job Title : Executive Assistant to the COO

Location : Remote

Reports To : Chief Operating Officer (COO)

Type : Full Time

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to

support the Chief Operating Officer (COO) of a fast-growing tax advisory firm. This role is critical

in ensuring the COO operates efficiently and effectively by managing communications,

administrative tasks, and project coordination efforts.

The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable

operating in a fast-paced, confidential, and high-performance environment.

Key Responsibilities

• Email Management :

Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft

responses, and ensure follow-ups are completed.

Manage the COO’s daily calendar, schedule internal / external meetings, and proactively

resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has

been made

Attend meetings as needed to capture action items, decisions, and key takeaways.

Organize and distribute meeting notes and follow-up tasks.

Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and

proofread written communications on behalf of the COO.

Support execution of high-priority initiatives by tracking deadlines, updating project

boards, completing requested research, and coordinating with key team members.

Coordinate travel, accommodations, expense reports, and itineraries as needed.

Handle sensitive information with a high level of professionalism and confidentiality.

Requirements

Required Qualifications

(experience in a finance or professional services firm is a plus)

Notion, and task / project management software (Asana, ClickUp, etc.)

Preferred Qualifications

Benefits