Executive Chief Of Staff

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Position Overview

We're seeking an exceptional Executive Assistant to serve as a true business partner and extension of the COO & founder. This is not a traditional administrative role - it's an opportunity for a highly capable individual to take ownership of diverse initiatives across personal and professional domains, freeing up executive time for strategic focus. The ideal candidate thrives in ambiguity, tackles unfamiliar challenges with confidence, and operates with the judgment and autonomy of a business owner.

Critical distinction : We need someone who can think strategically and make intelligent decisions independently, not just execute tasks. You should be comfortable analyzing situations, evaluating options, and choosing the best path forward without constant guidance.

Example Projects & Responsibilities

Business Operations

• Manage complete vendor lifecycle : research, RFP processes, quote comparison, negotiation, and hiring coordination for services (contractors, maintenance, professional services)
• Own basic financial operations : accounts payable / receivable, billing cycles, invoice processing, payment scheduling
• Serve as primary liaison with bookkeeper, accountants, and financial advisors - ensuring accurate, timely financial records
• Coordinate with legal counsel on contracts, agreements, and misc. compliance matters
• Manage insurance renewals, policy reviews, and claims processing
• Handle business licensing, permits, and regulatory compliance tracking

Project Management

Strategic Support

Ad Hoc Problem Solving

Mandatory Requirements

Operational Excellence

Technology Proficiency

Professional Attributes

Work Style Requirements

Character Requirements

We are looking for a true thinking partner who can navigate ambiguity and create structure where none exists. If you're someone who prefers clear task lists and detailed instructions, this role isn't for you.

What Sets This Role Apart

This position requires someone who can :

We're looking for someone who reads this description and thinks "This is exactly what I've been looking for" rather than feeling overwhelmed. If you're energized by variety, complexity, and the opportunity to have massive impact, we want to hear from you!

Compensation : Competitive compensation commensurate with experience, including :

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