Administrative Assistant & Bookkeeping

Job Description : Administrative Assistant & Bookkeeping

Location : Remote (Work from Home)

Schedule : 8 : 00 AM – 5 : 00 PM - PST, CST,EST (depending on the client)

Compensation : $1,200 USD per month

ROLE DEFINITION

We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.

RESPONSIBILITIES

• Provide daily administrative support to sales and management teams.
• Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
• Manage invoices, billing, and sales tax processes , including filing and payment.
• Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system) .
• Track and follow up on outstanding tasks for sales staff.
• Assist with preparation of documents, contracts, and internal reports.
• Monitor shared email inboxes and ensure timely responses or task delegation.
• Coordinate with vendors, internal stakeholders, and accounting teams as needed.
• Support in managing schedules, appointments, and task priorities.

QUALIFICATIONS

REQUIREMENTS